QuickBooks 2009 All-in-One For Dummies

Opis

QuickBooks accounting software is the favorite financial management and accounting software for small businesses, but it does take a little getting used to. QuickBooks 2009 All-in-One For Dummies is the QuickBooks reference guide that gets you through the learning curve in a hurry. Eight handy minibooks cover:

An Accounting Primer
Getting Ready to Use QuickBooks
Bookkeeping Chores
Accounting Chores
Financial Management
Business Plans
Care and Maintenance
Additional Business Resources

QuickBooks 2009 All-in-One For Dummies is written for the Premier version, but you’ll find the information works for the other versions too. It’s easy to find what you need to know:

Book I covers all the basic accounting stuff for those who don’t know a credit from a debit
Learn to set up the program, load files, and customize QuickBooks in Book II
In Book III you’ll see how to invoice customers, pay vendors, track inventory, and more
Take on activity-based costing, preparing a budget, and job costing in Book IV
Book V gets into cool stuff like ratio analysis, EVA, and capital budgeting
Find out in Book VI how to write the business plan you need
Book VII shows you how to manage maintenance for QuickBooks
Book VIII covers additional resources, an Excel primer, accounting terms, and more

Before you know it, you’ll be managing your business finances like a pro with QuickBooks 2009!

Spis treści

QuickBooks 2009 All-In-One For Dummies 4
- Contents at a Glance 14
- Table of Contents 16
- Introduction 28
  - About This Book 28
  - How to Use This Book 29
  - Foolish Assumptions 30
  - How This Book Is Organized 31
  - Conventions Used in This Book 32
  - Special Icons 33
- Book I: An Accounting Primer 34
  - Chapter 1: Principles of Accounting 36
    - The Purpose of Accounting 36
    - Reviewing the Common Financial Statements 39
    - The Philosophy of Accounting 51

QuickBooks 2009 All-In-One For Dummies 4
- Contents at a Glance 14
- Table of Contents 16
- Introduction 28
  - About This Book 28
  - How to Use This Book 29
  - Foolish Assumptions 30
  - How This Book Is Organized 31
  - Conventions Used in This Book 32
  - Special Icons 33
- Book I: An Accounting Primer 34
  - Chapter 1: Principles of Accounting 36
    - The Purpose of Accounting 36
    - Reviewing the Common Financial Statements 39
    - The Philosophy of Accounting 51
    - A Few Words about Tax Accounting 54
  - Chapter 2: Double-Entry Bookkeeping 56
    - The Fiddle-Faddle Method of Accounting 57
    - How Double-Entry Bookkeeping Works 59
    - Almost a Real-Life Example 65
    - A Few Words about How QuickBooks Works 72
  - Chapter 3: Special Accounting Problems 74
    - Working with Accounts Receivable 74
    - Recording Accounts Payable Transactions 78
    - Inventory Accounting 80
    - Accounting for Fixed Assets 84
    - Recognizing Liabilities 87
    - Closing Out Revenue and Expense Accounts 92
    - One More Thing . . . 94
  - Book II: Getting Ready to Use QuickBooks 96
    - Chapter 1: Setting Up QuickBooks 98
      - Planning Your New QuickBooks System 98
      - Installing QuickBooks 100
      - Dealing with the Pre-Interview Jitters 101
      - Running the EasyStep Interview 103
      - Identifying the Starting Trial Balance 110
    - Chapter 2: Loading the Master File Lists 116
      - Setting Up the Chart of Accounts List 117
      - Setting Up the Item List 121
      - Working with the Price Level List 121
      - Setting Up a Payroll Item List 122
      - Using Sales Tax Codes 122
      - Setting Up Classes 124
      - Setting Up a Customer List 126
      - Setting Up the Vendor List 129
      - Setting Up a Fixed Assets List 132
      - Setting Up Your Employees 133
      - Setting Up an Other Names List 134
      - Setting Up the Profile Lists 134
    - Chapter 3: Fine-Tuning QuickBooks 136
      - Accessing the Preferences Settings 137
      - Setting the Accounting Preferences 138
      - Setting the Bill Preferences 140
      - Setting the Checking Preferences 141
      - Changing the Desktop View 142
      - Setting Finance Charge Calculation Rules 144
      - Setting General Preferences 145
      - Controlling Integrated Applications 146
      - Controlling Inventory 147
      - Dealing with Multiple Currencies 148
      - Controlling How Jobs and Estimates Work 148
      - Controlling How Payroll Works 149
      - Telling QuickBooks How Reminders Should Work 150
      - Specifying Reports & Graphs Preferences 151
      - Setting Sales & Customers Preferences 154
      - Specifying How Sales Are Taxed 155
      - Setting the Send Forms Preferences 157
      - Fine-Tuning the Service Connection 157
      - Controlling Spell Checking 158
      - Setting Time & Expenses Preferences 159
      - Controlling How 1099 Tax Reporting Works 159
    - Book III: Bookkeeping Chores 162
      - Chapter 1: Invoicing Customers 164
        
        Choosing an Invoice Form 164
        
        Customizing an Invoice Form 165
        
        Invoicing a Customer 174
        
        Billing for Time 179
        
        E-Mailing Invoices 184
        
        Printing Invoices 184
        
        Recording a Sales Receipt 185
        
        Recording Credit Memos 187
        
        Receiving Customer Payments 189
        
        Assessing Finance Charges 191
        
        Customer Odds and Ends 193
      - Chapter 2: Paying Vendors 196
        
        Creating a Purchase Order 196
        
        Recording the Receipt of Items 200
        
        Simultaneously Recording the Receipt and the Bill 203
        
        Entering a Bill 204
        
        Paying Bills 208
        
        Reviewing the Other Vendor Menu Commands 211
      - Chapter 3: Tracking Inventoryand Items 214
        
        Looking at Your Item List 214
        
        Adding Items to the Item List 217
        
        Editing Items 231
        
        Adjusting Physical Counts and Inventory Values 231
        
        Adjusting Prices and Price Levels 234
        
        Inventory in a Manufacturing Firm 237
      - Chapter 4: Managing Cash and Bank Accounts 242
        
        Writing Checks 242
        
        Making Bank Deposits 250
        
        Transferring Money between Bank Accounts 253
        
        Working with the Register 254
        
        Using Edit Menu Commands 260
        
        Reconciling the Bank Account 265
        
        Reviewing the Other Banking Commands 267
      - Chapter 5: Paying Employees 272
        
        Setting Up Basic Payroll 272
        
        Scheduling Payroll Runs 279
        
        Paying Employees 279
        
        Editing and Voiding Paychecks 280
        
        Paying Payroll Liabilities 281
      - Book IV: Accounting Chores 282
        
        Chapter 1: For Accountants Only 284
        
        Working with QuickBooks Journal Entries 284
        
        Working with the Memorized Transactions 287
        
        Updating Company Information 287
        
        Reviewing the Accountant & Taxes Reports 288
        
        A Few Words about the Decision Tools 290
        
        Creating an Accountant’s Copyof the QuickBooks Data File 291
        
        Chapter 2: Preparing Financial Statements and Reports 298
        
        Some Wise Words Up Front 298
        
        Producing a Report 299
        
        Working with the Report Window 300
        
        Modifying a Report 307
        
        Processing Multiple Reports 314
        
        A Few Words about Document Retention 315
        
        Chapter 3: Preparing a Budget 318
        
        Reviewing Common Budgeting Tactics 318
        
        Practical Approaches to Budgeting 321
        
        Using the Set Up Budgets Window 321
        
        Managing with a Budget 325
        
        Some Wrap-Up Comments on Budgeting 327
        
        Chapter 4: Using Activity-Based Costing 330
        
        Revealing Traditional Overhead Allocation 330
        
        How ABC Works 333
        
        Implementing a Simple ABC System 338
        
        How QuickBooks Supports ABC 339
        
        Turning On Class Tracking 339
        
        Using Classes for ABC 340
        
        Chapter 5: Setting Up Projectand Job Costing Systems 346
        
        Setting Up a QuickBooks Job 346
        
        Tracking Job or Project Costs 349
        
        Job Cost Reporting 351
        
        Using Job Estimates 353
        
        Progress Billing 355
        
        Book V: Financial Management 358
        
        Chapter 1: Ratio Analysis 360
        
        Some Caveats about Ratio Analysis 361
        
        Liquidity Ratios 362
        
        Leverage Ratios 363
        
        Activity Ratios 368
        
        Profitability Ratios 372
        
        Chapter 2: Economic ValueAdded Analysis 378
        
        Introducing the Logic of EVA 378
        
        EVA in Action 379
        
        Some Important Points about EVA 382
        
        Using EVA When Your Business Has Debt 383
        
        Two Final Pointers 387
        
        And Now a Word to My Critics 388
        
        Chapter 3: Capital Budgeting in a Nutshell 390
        
        Introducing the Theory of Capital Budgeting 390
        
        Putting It All Together 392
        
        Calculating the Rate of Return on Capital 393
        
        Measuring Liquidity 402
        
        Thinking about Risk 403
        
        What Does All This Have to Do with QuickBooks? 404
        
        Book VI: Business Plans 406
        
        Chapter 1: Profit-Volume-Cost Analysis 408
        
        How Profit-Volume-Cost Analysis Works 409
        
        Calculating Breakeven Points 411
        
        Using Real QuickBooks Data for Profit-Volume-Cost Analysis 413
        
        The Downside of the Profit-Volume-Cost Model 415
        
        Using the Profit-Volume-Cost Analysis Workbook 416
        
        Chapter 2: Creating a Business Plan Forecast 428
        
        Reviewing Financial Statements and Ratios 428
        
        Using the Business Plan Workbook 430
        
        Understanding the Workbook Calculations 436
        
        Customizing the Starter Workbook 461
        
        Chapter 3: Writing a Business Plan 464
        
        What the Term Business Plan Means 464
        
        A Few Words about Strategic Plans 464
        
        Look, Ma: No Strategy 466
        
        Writing a White Paper Business Plan 468
        
        Writing a New Venture Plan 472
        
        Book VII: Care and Maintenance 478
        
        Chapter 1: Administering QuickBooks 480
        
        Keeping Your Data Confidential 480
        
        QuickBooks in a Multi-User Environment 482
        
        Using Audit Trails 489
        
        Turning on Audit Trail Tracking 489
        
        A Few Words about Closing 489
        
        Producing an Audit Trail Report 489
        
        Simultaneous Multi-User Access 490
        
        Maintaining Good Accounting Controls 491
        
        Chapter 2: Protecting Your Data 496
        
        Backing Up the QuickBooks Data File 496
        
        Restoring a QuickBooks Data File 500
        
        Cleaning Up the QuickBooks Company Files 504
        
        Chapter 3: Troubleshooting 510
        
        Using the QuickBooks Help File and This Book 510
        
        Browsing Intuit’s Product-Support Web Site 511
        
        Checking Another Vendor’s Product-Support Web Site 512
        
        Tapping into Intuit’s Product-Support System 514
        
        Trying an Internet Newsgroup 515
        
        When All Else Fails . . . 515
        
        Book VIII: Appendixes 516
        
        Appendix A: A Crash Course in Excel 518
        
        Starting Excel 518
        
        Stopping Excel 519
        
        Explaining Excel’s Workbooks 520
        
        Writing Formulas 521
        
        Putting Text, Numbers, and Formulas into Cells 521
        
        Scrolling through Big Workbooks 522
        
        Copying and Cutting Cell Contents 523
        
        Formatting Cell Contents 526
        
        Functions Are Simply Formulas 527
        
        Saving and Opening Workbooks 530
        
        Printing Excel Workbooks 532
        
        One Other Thing to Know 534
        
        Appendix B: Government Web Resources for Businesses 536
        
        Bureau of Economic Analysis 536
        
        Bureau of Labor Statistics 539
        
        Census Bureau 543
        
        SEC EDGAR 546
        
        The Federal Reserve Web Site 549
        
        Using the Government Printing Office Access Site 551
        
        Using the Internal Revenue Web Site 552
        
        Appendix C: Glossary of Accounting and Financial Terms 556
        
        Index 590

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Stephen L. Nelson: Redmond, Washington

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